Monday.com is a team management platform to connect people to workplace processes and existing tools, for companies of all sizes, across any industry. Monday.com is the go-to Work OS for more than 100,000 teams around the world. Voted #4 in project management tools.
- Fully customizable project table boards.
- Integration with 50+ third party tools.
- Fully automate your workflow.
- Free forever plan for up to 1,000 items.
- Paid plans start from US$39/month.
More About Monday.com
Find out what each expert had to say about Monday.com.
We use Monday to completely manage our projects’ workflow. The platform is very visual and makes assigning tasks easier than the tools we’ve used previously for project management. Unlike tools like Trello, Monday gives you a much wider company view of large projects as their system of tagging & labels gives you a birds-eye view of items as they progress through our teams.
Monday also makes collaboration easier as you can assign tasks on both a person and team level & add the relevant labels to let your colleague know if more information is required or if the next stage of that project is ready to be worked on. Monday has been a recent addition to the way the team at Logit.io works but it has already proven itself very necessary.
In other organizations, I’ve previously also used Basecamp & found this useful but only for small scale projects as I only saw it used for individual teams, not on a companywide basis. Monday provides the best cross-team transparency out of the three tools I’ve used.
Monday.com is a great way to keep all of your projects organized down to the finite details. You can break it down into the individual steps of the project and assign them to different team members, as well as set deadlines and alerts. Another great feature is dependencies – where you can make it so one task relies on another task to be completed in order for the project to move forward. Dependencies help when a timeline changes – since the tasks are connected, you only have to change one due date and the others fall in line. Monday.com is also set up with integrations for G Suite and Slack, among many other platforms, which is very helpful.
Slack is great for internal communication. Being able to organize your conversations into specific topic channels does wonders for keeping team members, and projects, organized. I like to think of Slack as a replacement for verbal conversations – with the added benefit that you can use the search tool to go back and find particular parts of a conversation instead of having to remember it verbatim (which we all know is not reliable!).
✓ G Suite
G Suite has quite a few features that help get projects off the ground. Google Docs are a great place to get started – note taking, drafts, etc. Team members have the option of shared ownership so edits can all happen in the Doc, or notes can be placed on specific sections, which show up to the side of the Doc, so collaboration is simple. Google Sheets are great when there is a lot of data to display in spreadsheet format. Google Slides make bigger presentations easy to create and easy to share. Google Calendar is best for scheduling meetings and/or deadlines, and with Google Hangouts – you can easily add a video chat option. The Google Drive is a great place to keep all your Doc, Sheets, Slides, Photos, Videos and other assets stored and organized. Overall, G Suite has tons of functionality to keep your projects flowing.
I have one specific tool I’d love to suggest – Monday.com. With it, our teams can not only quickly and fluently communicate on issue-specific questions, but also understand at what stage a project is at a glance, where the bottlenecks are, and add their two-cents to the conversation effortlessly.
Its Free and easy to use by anyone. Learning curve is low. We built 3 apps that are downloaded by over a million users, with hundreds of thousands of users every month. Pro version is available at $9.99/month for a user.
Trello can be used for any projects (Personal, Tech work, marketing, etc.,). My wife and I created a board with tasks for our Vegas trip last year. It’s highly visual and intuitive, making it ideal for the non-project manager. Trello feels instantly familiar thanks to its card based design. Within each card are lists of tasks. Cards can be moved around in any order to adjust priorities. When a card is opened, you can create lists within it, upload files, or a variety of other tasks. Platform is available on all platforms (Web, iOS, Android, Mac & Microsoft). Using Trello, we can add multiple people to same task and get timely reminders/notifications on deadlines. Trello integrates with other apps like slack, Dropbox, G Suite and more along with automation.
Monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices. It costs $39/Month for 5 users, a very good solution for small businesses.
Jira is ideal for big software companies. Jira can be self hosted or get their cloud based solution which is priced based on number of users. Whether a software team utilizes Scrum, Kanban, a hybrid model, or designs its own customized workflow, Jira Software enables them to release software in a simple drag-and-drop interface.
Software teams gain visibility into long term goals, project roadmaps, work status and real-time release information. Jira Software integrates with many popular business apps, including source code and collaboration platforms, so users don’t need to switch context multiple times to find the latest status of a project. Jira Software also integrates with Atlassian’s other products, including Confluence, Bitbucket and Jira Service Desk.
As software teams become increasingly globally distributed, Jira Software’s mobile app allows team members worldwide to stay on top of their projects from their Android and iOS devices.
This is the newest platform to our company and the impact of its simplicity has been noted by all departments. The pre-built templates allow for an easy onboarding process, along with a varying degree of TYPES of boards you can create. These boards will allow you to display vital and customized information for each department in your company. From Office Supplies to Venture Capital, Monday.com does strive to cover a lot of types of projects, or at the very least, offer a unique starting point.
Downside: Their automations can appear simple, but can quickly become overly complicated if you’re working to have a specific type of workflow.
✓ ZoHo Projects
ZoHo offers a lot of different options within their overall platform. Projects is very well structured and designed for large-scale projects that have a defined Start and End date. While our agency is on the smaller side, ZoHo Projects did offer great structure for our projects for over a year.
Downside: Due to the size of Projects, I’d generally recommend this platform for a larger company with multiple people working in multiple departments. To keep things simple with Zoho Projects is difficult unless you have the man-power to support it correctly.
Asana is a simple-to-use platform that is based on visual organization. It’s easy to assign tasks, monitor team-wide progress and keep communication strong between team members. Additional point: when you complete a task, a unicorn flies across your screen — pretty cool.
Downside: It takes a lot of team-power to organize and structure out reusable templates in Asana. Generally, we found that structuring out projects took longer than the actual project.
I have found the use of project management tools to be effective in my workplace. As a company, one of the project management tools we use is FunctionFox. This one in particular helps with the invoicing side of the business.
Wrike is a budget tracking tool that is used to keep track of spending and is also helpful with real time productivity reports. Having this keeps us up to date with the company’s productivity. Easy Projects has a customizable dashboard with an employee time tracker, letting us know where everyone is if we need to reach them.
Monday.com helps us manage our team’s work visually and allows us to track the status of multiple projects. It has also a central work hub, allowing for us to keep an eye on workflow from our own PCs. Pipedrive has a timeline view which is useful for knowing where progress was made and has some sales related features too.