Looking for ways to streamline the project management of your team?
Project management tools can help you to effectively organize your team’s workload. It makes it easier to manage projects and tasks which can lead to higher productivity and better outcome of your project.
We have reached out to 53 project management experts and asked them the question: which project management tool would you recommend others to use and why?
Now, let’s have a look at the tools they recommend you to use.
Top Project Management Software in 2022
1. Asana (19 votes)
Asana gives you everything you need to stay in sync, hit deadlines, and reach your goals. You can map out each step and organize all the details of your work in one place. You can bring emails, files, tickets, and more into Asana with over 100 integrations to choose from, so you can see everything in one place.
2. Trello (14 votes)
Trello is a collaboration tool that organizes your projects into boards. In one glance. It tells you what’s being worked on, who’s working on what, and where something is in a process. Imagine a white board, filled with lists of sticky notes, with each note as a task for you and your team.
3. Jira (8 votes)
Jira Software is part of Atlassian’s products designed to help teams of all types manage work. Jira has evolved into a powerful work management tool for all kinds of use cases, from requirements and test case management to agile software development.
4. Monday.com (7 votes)
Monday.com is a team management platform to connect people to workplace processes and existing tools, for companies of all sizes, across any industry. Monday.com is the go-to Work OS for more than 100,000 teams around the world.
5. ClickUp (4 votes)
ClickUp positions themselves as “one app to replace them all”. Their our goal is to have all work live in ClickUp – thereby making people more productive and giving back at least 20% of time to dedicate to other things.
5. G Suite (4 votes)
Google’s G Suite offers collaboration & productivity apps for businesses. It’s an integrated suite of secure, cloud-native collaboration and productivity apps powered by the Google AI and includes Gmail, Docs, Drive, Calendar, Meet and more.
5. Slack (4 votes)
Slack offers communication and tools, all in one place, so that remote teams will stay productive no matter where they’re coming from. Teamwork in Slack happens in channels (a single place for messaging, tools and files) helping everyone save time and collaborate together.
5. Wrike (4 votes)
Wrike is an online project management software that gives you full visibility and control over your tasks. Their project management tools include time tracking, project planning and organization, an interactive timeline, communication and online collaboration features for teams of any size.
10. ZoHo Projects (3 votes)
Zoho is an Indian web-based online office suite containing word processing, spreadsheets, presentations, databases, note-taking, wikis, web conferencing, customer relationship management, project management, invoicing, and other applications.
It really depends on your business and types of project you typically manage which software is best for you to use.
Most project management software are also team collaboration tools. Meaning, the software makes it easier to communicate with your team members about project-related tasks.
Other things you might want to keep in mind, is the ability to track the progress of your project. This includes getting real-time status updates, run reports etc. When managing a project, this might help you to stay on schedule and meet all of your deadlines.
Each industry is different, and you might want to consider using a software that is focussed on your particular industry. For example, Jira is really focussed on development teams. Their platform has certain features that are more relevant for development teams than other type of teams.
We recommend using the advice from our experts as a starting point to do your research of which project management tool works best for you.
Read What The Experts Said
Find out what each expert had to say about their favorite software. Select the software from the list below.
Toggl is a time-tracker app that keeps track of how you spend your time on each assignment. For every project you complete, Toggl calculates how well you’ve spent your time. It’s great for getting insight into how you spend your time and enables you to spend it more efficiently. The app can increase your productivity as it will help you manage your day accordingly.
Additionally, this app can be very useful for freelancers as a way to track time spent on projects for billing clients.
A common challenge for many organizations is how to build a collaborative environment to manage and track project work and tasks. Many of the large enterprise solutions are expensive, rigid, and require significant effort to implement and maintain.
Recently, I have started using SmartSheet (www.smartsheet.com). SmartSheet uses an intuitive spreadsheet-like interface and allows to build your own forms. It is easy to use the spreadsheet metaphor to build schedules, risk and issues lists, and keep track of everything on your project.
SmartSheet provides multiple views of the information in including a Gantt chart, calendar, and Kanban board. These different views allow you to quickly put the data into a context that makes it easy to communicate to various members of the project team.
The tool is cloud-based so collaboration across the team is easy.
Asana works great for teams who need to have access to their project management tool. More than monitoring the progress, it offers an interactive display of tasks and persons responsible for delivery. It provides excellent integrations with other tools your team may be using, e.g., Slack. Its entire data gets stored on a cloud, which makes it a perfect project management tool for remote work.
Wrike is a task/project management software, and the best one I’ve ever used for teams. It has a really simple framework for managing any type of project, yet has endless customization capabilities. It also has several “views” that allow users to customize the platform to how they work best. You can view your projects in a list, a table, a kanban board, or a Gantt chart. Great messaging features within, and also nice integrations for Gsuite, Slack, etc. A tip for making the most of this tool is to take advantage of the customization. You can add fields specific to your industries and projects, and also create custom forms to streamline work requests within your business.
If you are working alone, or only need to collaborate with a few people, TickTick is a really simple project management tool that has a very low barrier for entry (it’s easy to use, and it’s free). Not only that, but it’s really the best personal task management tool I’ve ever used. I recommend it to most of my clients. It has all the fields and features you need (commenting, dates, etc.), but it doesn’t have a lot of bloat. It syncs seamlessly between desktop and mobile and both UIs are really great. It also has voice entry, which makes it great for adding tasks when you are on the go.
The tools that we use for project management are:
This is an easy way to track tasks, share comments and organize a team where many people input into multiple projects. It is very easy to use and has a free trial.
✓ G Suite
When multiple people need to contribute in real-time to the same document Google Docs is perfect. It is easy to use and updates live, so many people can share without re-saving or emailing around a document.
Managing a project often involves quick questions — project management software like Asana doesn’t usually result in instant replies. We use Gchat as a group for quick questions that expedite the project instead of waiting.
In my opinion, the ‘Trello App’ which acts as a large whiteboard is a great tool that every business should have. It provides a customized board based on individual workflows and offers extra functionality including file sharing and feedback. Any team that wants to improve the quality of their collaboration – this tool is a must!
We use Monday to completely manage our projects’ workflow. The platform is very visual and makes assigning tasks easier than the tools we’ve used previously for project management. Unlike tools like Trello, Monday gives you a much wider company view of large projects as their system of tagging & labels gives you a birds-eye view of items as they progress through our teams.
Monday also makes collaboration easier as you can assign tasks on both a person and team level & add the relevant labels to let your colleague know if more information is required or if the next stage of that project is ready to be worked on. Monday has been a recent addition to the way the team at Logit.io works but it has already proven itself very necessary.
In other organizations, I’ve previously also used Basecamp & found this useful but only for small scale projects as I only saw it used for individual teams, not on a companywide basis. Monday provides the best cross-team transparency out of the three tools I’ve used.
Everyone uses Trello for project management, but there is a reason to this. It’s design and user interface is something that everyone can learn to use very quickly. Some sites are overly complicated, for no real reason either, whereas Trello can allow for many tasks and projects, without making it something that people cannot use down to complexity. I would highly recommend this tool to people looking for a project management tool, especially for people who have never used one before.
Easy to learn and integrate with other apps, Trello is the perfect way to creatively organize all of your pieces in one place, especially if you’re working in a design or product based market. With Trello, you can categorize cards into lists and add attachments, links, notes, checklists, due dates and so much more. Additionally, add team members to your board and collaborate directly in the comments of each card (we use this with our team members here at V+V!). Automations and power-ups also allow you to tailor your boards further with calendars and Google Drive syncing.
Trello is super visual, so if you’re someone who needs everything laid out in a way that almost feels physical, this should be your go-to.
Trello’s easy-to-use board keeps things simple, straightforward and fun, while Asana’s program offers a wider set of features. From lists, boards, timelines, and calendars, you can pick and choose how your project is organized and flip from option to option as you go. This is particularly helpful for entrepreneurs working in the service industry, as you might need a more comprehensive program to collect all those non-tangible elements.
If you’ve always loved the look of spreadsheets, Airtable is the perfect program to give you that style with a boost. Airtable easily navigates the spreadsheet space with checklists, attachments, filters, equations and more, all organized in a simple, stacked format. And when you need more visuals, just change the views to a Kaban board or calendar! We personally recommend using Airtable for social media and blog tracking as an easy way to keep track of everything.
For those looking for a visual and data-based experience, Airtable is the way to go!
Its Free and easy to use by anyone. Learning curve is low. We built 3 apps that are downloaded by over a million users, with hundreds of thousands of users every month. Pro version is available at $9.99/month for a user.
Trello can be used for any projects (Personal, Tech work, marketing, etc.,). My wife and I created a board with tasks for our Vegas trip last year. It’s highly visual and intuitive, making it ideal for the non-project manager. Trello feels instantly familiar thanks to its card based design. Within each card are lists of tasks. Cards can be moved around in any order to adjust priorities. When a card is opened, you can create lists within it, upload files, or a variety of other tasks. Platform is available on all platforms (Web, iOS, Android, Mac & Microsoft). Using Trello, we can add multiple people to same task and get timely reminders/notifications on deadlines. Trello integrates with other apps like slack, Dropbox, G Suite and more along with automation.
Monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices. It costs $39/Month for 5 users, a very good solution for small businesses.
Jira is ideal for big software companies. Jira can be self hosted or get their cloud based solution which is priced based on number of users. Whether a software team utilizes Scrum, Kanban, a hybrid model, or designs its own customized workflow, Jira Software enables them to release software in a simple drag-and-drop interface.
Software teams gain visibility into long term goals, project roadmaps, work status and real-time release information. Jira Software integrates with many popular business apps, including source code and collaboration platforms, so users don’t need to switch context multiple times to find the latest status of a project. Jira Software also integrates with Atlassian’s other products, including Confluence, Bitbucket and Jira Service Desk.
As software teams become increasingly globally distributed, Jira Software’s mobile app allows team members worldwide to stay on top of their projects from their Android and iOS devices.
At Channels, our go-to project management tool is Clickup. The power of this tool lays in its simplicity combined with very needed features. Thanks to customizable labels, steps, task-to-task relations, you can truly manage every project across, e.g. 50-people team without any problems. Previously, we’ve used Trello and Basecamp but since we’ve switched to Clickup there was no doubt we’ll stay with this software for longer. Still, the other two are also great pieces of software. They just didn’t fit into our workflow as much as Clickup does.
I use Trello. A lot of people do. At a high level, managing your time is important. Not just yours, but how your team works together. Trello is a good way to collaborate, clearly. It uses a visual layout called Kanban, originally designed in the manufacturing industry. It’s awesome, it works and it’s free.
Wrike has been amazing at providing organization and collaboration to the team. Share files and pretty much-working mobile is a bliss. This is by far the best PM software for small-medium teams.
With ProofHub you can manage projects, set people who can view the projects and archive the completed projects. You can also add topics/discussion threads within the projects and subscribe people to the topics. Post comments, files, and documents within the topics. The files and documents can also be proofed within the hub.
A brilliant online platform that allows you to create multiple projects, set deadlines and milestones and collaborate with multiple stakeholders and contributors. I like that you are able to assign tasks to people, see your own task list and mark them as complete when necessary. I also appreciate the daily email that tells me what is due that day and in the coming days to keep me organised and on track.
✓ Gantt Charts
While this is a more dated tool, I still like Gantt Charts as they give a great holistic overview of what tasks are due when, where overlaps are, where there may be gaps in specific tasks and a clear project end date. As a working document, these are useful when having to shift timelines and see what the knock on impact is to other project tasks.
✓ Project Scope
This is essential at the start of any project to ensure that the outline, timeline and costs of the project are clearly defined from the start.
It also establishes who is responsible for what throughout the project, to avoid any confusion or duplicate work.
All stakeholders must sign off on this prior to any project starting. This scope is subject to change, only by agreement by all parties and clear indication as to why.
Cloud-based management tools are essential for tracking the progress of projects. We currently use Click-Up as our main project management tool. It helps us to manage all our work in one place: tasks, docs, communication – everything and this leads to a more productive environment and saves a lot of time for us in the long run.
✓ Google G Suite
Every business needs an “office suite” to handle email, word processing, visual presentations, and accounting, among other software-centric tasks. For many — especially Windows users — the answer is Microsoft Office. But we’ve found Google’s G Suite is faster, easier to learn (a 1-out-of-5 learning curve), and more flexible than Microsoft Office. It makes managing individual employee user accounts very easy. Plus everything integrates together nicely.
I won’t lie — there are still people in our office who use Word and Excel — which is fine because G Suite can accommodate those types of documents. But for almost all of our daily office needs, G Suite does everything Microsoft Office does and does it better. We frequently use the mobile versions of Google Docs, Google Drive, and GMail to get work done after standard business hours. Google G Suite perfectly complements Click-Up.
This is an indispensable Kanban-style list-making app. We use it for everything from simple “to-do” lists, to extensive project tracking. The most challenging aspect of our business is keeping teams organized and goal-focused. Trello keeps everybody up-to-date on project status and workflow.
It’s an easy application to learn — like, 1-out-of-5 easy. There’s a mobile version of this app but we use the desktop, cloud-based version. Trello is great for task and project management. The information on the Kanban boards is available at a glance, and you can pack a lot of details on each card.
Heni Ben Mimoun
Easyredmine is an open source project managmenet software. this particular tool have proven very successful in our company. It helped us manage our resources and easily monitor tasks. Since our business requires good time management, we’ve been able to achieve efficiency by using easyredmine.
Slack is an instant massaging software. Communication is key, and with Slack managers can stay in contact with their associates in order to make sure there is no misunderstanding. It is also a great tool to have different discussions and even include humor from time to time, enhancing the work environment.
✓ G Suite
Whether it is Google sheets, slides, docs or drive, they offer the possibility to manage projects remotely. Having cloud applications allowed companies to eliminate unnecessary meetings, resulting in efficiency. Google offers the possibility to simultanouesly edit files. This have proven productive when we had time constraints. It is also possible for managers to comment on a particular part if improvement is needed.
We have tried and tested various apps and tools for improving our communication and collaboration as teamwork plays a pivotal role in the success of any organization.
Top 3 things to consider while choosing a project management software/tool:
1. Task Management: How easily you are able to create, assign, and manage tasks during the entire process.
2. Team Collaboration: The ability to have team discussions, private messaging and receive alerts for messages.
3. Integration with other apps: Does it allow integration with other apps or tools?
The Project Management tool used by our team is Trello.
1. It has different boards, lists, and cards that help us to organize and prioritize our tasks. We have a separate board for each project.
2. We can easily assign tasks to team members along with deadlines and keep track of each other’s progress.
3. We can easily comment, give feedback to others and share files on Trello which keeps everything streamlined and helps us to stay on top of things.
4. It has eliminated our email load and consequently enhanced our productivity. We don’t waste our time in checking endless emails or waiting for another team member’s response. Instead, we always work efficiently and are able to deliver projects on time.
5. We have integrated it with our other favorite tools such as Google Drive, Slack, and Evernote which is a huge plus.
Our digital marketing company uses Wrike to manage all projects- both internally and for clients. We researched most of the big names in project management (and a few small ones) and decided on Wrike because of a few features: nested folders and tasks, connection to Google Drive, ability to comment/chat in the tasks, and the creation of custom dashboards. These dashboards allow each manager to set up their own view of the projects and staff they’re monitoring. When meetings start, they simply pull up their dashboard and work through each item so meetings run smoothly and stay on topic.
To ensure that all of my writers are doing their jobs, I use Asana to monitor their outputs. Asana allows me to assign each article to a writer and track if they’ve finished it or not. It also allows people to comment on assigned tasks making it easier to give constructive feedback or answer questions.
An outstanding project management software that I recommend is work[etc]. It’s an all in one package featuring CRM, project management, billings, and so much more! As for its project management features, it allows for Gantt charts and timeline views of projects as well as the tracking of budget per project. It’s an amazing application meant for businesses big and small.
I’ve personally used Bitrix24 because of all the ads that I’ve been getting from it. But this software isn’t just all talk since its interface is very intuitive making it easy to use. Which is why I recommend that people new to project management software use it.
Jira is a software development tool used by agile teams, built to plan, track, and release great software, particularly handy for project managers. It has a very user-friendly interface and allows us to easily create new tasks and keep everyone up-to-date with the progress. Users can add comments with links and their suggestions.. There’s also an option to log the working time for each task. Jira offers a useful roadmap to track each month’s progress, and you can integrate it with Slack. It’s a convenient and easy to use tool.
ClickUp is our newest addition to the tool stack we use daily, which combines many features enabling our team to have all the tasks, calendars, progress measuring, documents, internal communication, and workload updates in one place. You can also set up your team goals and targets, as well as create a high-level view of portfolios and advanced reporting. It’s a sophisticated tool with countless features.
HubSpot is an excellent tool for marketing and sales activities, creating your mailing contact lists, building your website and blog content, sending mail sequences, tracking new leads, and many more. We like it because it gives the possibility to create valuable content and analyze the statistics in one tool—the best place for marketing and sales teams to work together.
I recommend Asana, a free project management tool. I use this program every day in my business not just for organizing my daily to-do list, but also to manage my team and client projects.
You can create teams, projects, tasks, and subtasks. You can easily assign a task to a person, add a due date and change the settings to be recurring. Files are easily stored inside each project, and you can save time by creating templates for workflows in your business.
It’s so much more convenient than sending important notes through email that just get lost over time. However, the most convenient feature is that you receive emails when someone leaves a comment in a task, and your direct email reply will autopopulate inside the Asana task.
It keeps me organized, saves me time, and increases my productivity.
✓ Zoho Projects
Our company recommends Zoho Projects. This tool in the Zoho Suite allows users to set up milestones and tasklists for every phase of a project. They can keep track of their progress, assign tasks to other users, and assign due dates. Testing is also made easier within Projects thanks to issue tracking, while time can be logged to any task or issue.
Zoho Projects is built around the idea of transparency, for project teams and for clients. A client portal allows clients to log in, see tasks, leave comments, and see how much time is being logged to each part of their project.
Finally, Projects can sync with other tools in the Zoho Suite, like Zoho Books and Zoho Invoice. Time logs are converted into client invoices and can be sent with the click of a button.
My go-to project management tool is Ora. It’s a freemium project management tool that is both easy-to-use and extremely flexible for your needs.
With Ora, we have different internal teams with different project structures and needs customizing Ora for their unique workflows. One complaint I’ve had about many different project management apps is that you have to work within the confines of the apps to manage your projects, rather than be able to make the software work how you want it to for your projects.
Ora is very customizable, giving you many different options for layouts and management, from Trello-style kanban workflows to to-do lists and Gantt charts, Scrum, and more. Once I started using it, I didn’t look back.
Great for an all round experience. It has a progress tracker which allows you to see all your data in a specific view based on the individual or type of project. It has a host of templates to get you started, so weather you are a free lancer or just using it in a small team situation like an agency, you can use the templates to get started. It saves you time from having to build them from scratch. Pricing starts from $25/user although you can access a free trial to get you started.
Allows you to have a real time chat along side your colleagues and a range of view options. The table view is very popular because it allows you to see all of the pieces of work that you are working on and the ability to move an assignment to other team members. It starts at $12/mo but there is a free trial offer.
✓ Liquid Plan
A very reliable software used by a lot of teams who find it especially valuable for the time and budget tracker. This feature allows you to dig into the figures and numbers your team may be working on and perfect for if you hire third party contractors or free lancers to work for you. It has a dynamic dashboard so you can see whatever your team is working on at any given time and also analytics to see how much time has been logged so far especially if you are taking advantage of those time trackers. It starts at $45/mo per user.
– Jira is an excellent project management tool specially designed to manage agile-based projects. It makes complex projects more manageable.
– Features: Scrum boards, sprint planning, agile reporting, backlog prioritizing, the project, issue tracking, Kanban boards and flexible workflows etc.
Pricing Start from 1 – 10Users => $100
Pro and Cons:
– An advanced project management system which can handle project of any size.
– The price is high if you have a small team.
– The Best Thing of Asana is its UI. The best solution for the agencies who work for mid-size projects.
Features Tasks, due dates, assignments, teamwork, and even project progress charts, reports. You can use lot of available add-ons to enhance the functionality of default Asana.
Pricing Starts from: free – $0 for teams of up to 15 people,
$12.11 per member per month – with no member limits, and no limits at all for that matter.
Pro and Cons:
– Very easy to learn and understand how it works with nice and intuitive UI.
– It may not work for very large and complex projects and for too small projects.
– Trello is very popular for its board.lists and cards system. The UI is inspired by the offline sticky board.
Features: drag-and-drop cards and lists. Use colorful labels and icons/images to identify
Pricing Starts from the free plan – $0
“Business Class” – $9.99 / user / month
“Enterprise” – $20.83 / user / month
Pro and Cons:
– UI and system are like offline sticky board system. You can use it the way you want. Drag and Drop. Very easy to learn.
– You may feel it messy if you don’t clear up the things from time to time.
Every essential feature of a project management tool is in Basecamp. You can create projects, to-do lists, assignments, files, chats. It has been the industry standard also for project management.
If you like more of a kanban visual style of project management, then Trello is the best tool for you. Some people like seeing things progress visually. Trello is excellent at this.
Our favorite project management tool is Asana. We have a team of 6 working on our app at the moment, and before Asana we were managing tasks through Google Sheets. This was ineffective – we found that we kept missing things and it was hard keeping the whole team in the loop. Asana has helped to change that. I found that compared to other project management tools, Asana was easier to navigate and work with without having to spend ages getting familiar with the UI.
Trello is great for small to medium projects. I use it for personal projects like planning a party as well as managing my content calendars for both my blog and YouTube channel. Trello uses visual Kanban boards to help you manage and track the progress of your project. I recommend Trello because it is easy to use, supports working with a project team, and it has a smartphone app that allows you to manage projects from anywhere.
Teamwork is the tool that I use when I need to manage large projects or a project where communication is vital. I use it in my corporate job to manage large scale software development projects. Teamwork is very flexible, allowing you to manage your project in both a list view and a Kanban board view. It allows you to create tasks with nested subtasks that can be assigned to one or multiple people on a project team.
The communication features of Teamwork are awesome. It allows you to collaborate with people both inside and outside of your organization. Teamwork allows you to track communication treads for each task. This allows you to have a history of feedback at multiple levels of your project. Teamwork also allows you to receive emailed copies of communications from the tool. Project team members can then participate in communication treads directly from email and those responses are tracked within the tool as well.
Teamwork has all of the other features you would expect from a project management tool including the ability to attach files, time tracking, dashboards, Gantt charts, calendars, smartphone app and more.
Asana is a project management tool that makes collaborations and communication easier for the entire team. This tool helps leaders delegate tasks and prioritize projects.
Additionally, this gives team members visibility into the current status of each project.
Ultimately, adding Asana as a project management tool will increase team productivity.
Some of the features that make Asana a unique project management tool include:
– A customizable dashboard and activity feeds
– Ability to tag other team members and add comments
– Sends notifications and reminders
– Includes a ‘subtask’ feature
– Project segmentation and prioritization
Project management tools are the backbone of of our operations. I recommend Asana as a primary project management tool. Asana is one of the most flexible collaboration tools I’ve used. It allows me to keep track of what all my employees are working on, assign tasks and stay on top of deadlines. I also love that Asana lays out tasks in different formats sometimes I choose a calendar layout so I can visualize everything we have coming up.
Jira is one of the most used project management tools at LambdaTest, all team members need to create tickets for any task that needs to be performed, these tasks can be easily monitored on the basis of time, completion status etc.
✓ Microsoft Teams
Microsoft Teams helps in improving the collaboration between teams easier & more organized. Microsoft Teams eliminates the chaos and disorganization by having the conversation and files stored in a central chat-based location.
We have found that while Asana has its limitations, it gets the job done and integrates well with Slack. #1 important need for a project management tool is that people will actually use it – otherwise it’s pointless. This means it must be intuitive (not overly complicated, each to assign and check things off, etc).
Can create multiple channels to support day-to-day communications for projects that may happen asynchronously. Working remotely means more text communications, so having separate channels allows us to easily refer back to conversations and information on specific projects.
Slack is great for carrying out conversations with multiple people. You can exchange documents right inside of the chat environment without having to go to Google Drive. Chat with different people working on the same project, split those chats into different groups and compartmentalize everything. Easy!
Trello is great for planning out your milestones and making sure you hit your objectives. The visual appeal is great and everything is laid out simply. Add and subtract details, change due dates and assign tasks to different people.
Zoom is great for videoconferencing. It’s slightly better than using Skype because it’s easier to record conversations and screenshot videos in case your web conferencing involves walk-throughs or explanations that you want to show other employees later.
We use Airtable for our project management tool and it takes all the best aspects of spreadsheets and databases and combines them to make a powerful, user-friendly database that holds all of your projects. We use Airtable for all of our project management needs and allows us to seamlessly collaborate.
Airtable has templates that you can use to get you started and then customize them to fit your wants and needs. It keeps all of your projects organized and the interface is very user friendly where you can color code, filter, and link different items. On top of all the positives, it is free to use. They do have premium accounts which will give you more functionality but the free version is still amazing to host you project management needs.
Wrike, an online project management tool, keeps my business running and our team on track. We use Wrike when collaborating with each other and for managing client relationships. It helps create transparency into our project plans and accountability on roles, dependencies, and timelines.
Here are a few of the reasons why it works so well for us:
Asynchronous, vs. chat or real-time document collaboration, so it allows our team to work on different tasks within different projects at varying times. That’s especially important for distributed teams who may have flexible work hours across time zones.
Allows team members to track their “to-dos” in a way that makes sense to them, whether that’s in checklists, folder-based streams, dashboards, tables, or Gantt charts. It contains all of these options while the tasks and meta information (date, assignees, subtasks, description) within remain consistent.
Acts as an archive of our updates to each other and to our clients. It aids collaboration by linking different document versions and associated resources. No need to search your email or cloud storage.
Limits access to folders or materials based on sharing permissions.
Adds useful context and reduces silos. As email flow has increased since people are WFH, it’s nice to have integration to create new tasks from emails or send emails as comments into relevant places.
Provides a birds-eye view of what’s being done, like where projects stand, what people are working on, what workloads look like – all the things that matter most for tracking the productivity of the team and the bigger picture of a project.
If I could marry Asana, I would.
I have tried multiple of their competitors over the years and they blow them away. At this point, it’s become an asset for our business as we add to the templates every day to get as efficient as possible. It’s even sped up training new employees. Tie Asana in with Slack for quicker internal communications and notifications and it has our company running like a well-oiled machine.
Our favourite project management tool is Clickup. This software is the best balance of simplicity and useful features. We found it very difficult to find a project management tool that was streamlined enough for us to use. Many have so many complex features, that they became difficult to use.
We mainly use Clickup to manage small client requests, instead of larger projects, and it gives us a clear picture of where we are with each request, as well as enabling us to add all the relevant information and even documentation.It integrates seamlessly into Slack, which we use for communications, giving the team alerts when a project’s status has changed, and also Google Drive, allowing us to add documents to tasks.
Another great feature is the Time Tracker, which you can use directly through the Clickup site, or even add to your browser. As most of these smaller projects are billed hourly, it’s a really helpful tool to ensure that we’re staying on track.
This is the newest platform to our company and the impact of its simplicity has been noted by all departments. The pre-built templates allow for an easy onboarding process, along with a varying degree of TYPES of boards you can create. These boards will allow you to display vital and customized information for each department in your company. From Office Supplies to Venture Capital, Monday.com does strive to cover a lot of types of projects, or at the very least, offer a unique starting point.
Downside: Their automations can appear simple, but can quickly become overly complicated if you’re working to have a specific type of workflow.
✓ ZoHo Projects
ZoHo offers a lot of different options within their overall platform. Projects is very well structured and designed for large-scale projects that have a defined Start and End date. While our agency is on the smaller side, ZoHo Projects did offer great structure for our projects for over a year.
Downside: Due to the size of Projects, I’d generally recommend this platform for a larger company with multiple people working in multiple departments. To keep things simple with Zoho Projects is difficult unless you have the man-power to support it correctly.
Asana is a simple-to-use platform that is based on visual organization. It’s easy to assign tasks, monitor team-wide progress and keep communication strong between team members. Additional point: when you complete a task, a unicorn flies across your screen — pretty cool.
Downside: It takes a lot of team-power to organize and structure out reusable templates in Asana. Generally, we found that structuring out projects took longer than the actual project.
I have one specific tool I’d love to suggest – Monday.com. With it, our teams can not only quickly and fluently communicate on issue-specific questions, but also understand at what stage a project is at a glance, where the bottlenecks are, and add their two-cents to the conversation effortlessly.
Asana is a fantastic project management and collaboration tool that enables teams to streamline work and track tasks from their creation to completion. Asana offers plenty of project templates that can help organizations jump-start their project tracking and planning process more efficiently. Templates cover a wide range of business applications, from marketing to product design. Further, this tool allows organizations to break bigger, more challenging tasks into small, manageable chunks and assign them to different team members. Asana is useful for both remote and in-house employees who struggle with the workload and want to obtain a more organized workday. However, what I think Asana lacks is a built-in chat option that would enable team members to discuss project-related things within the app.
Asana is extremely affordable, and it’s even cheap for teams of up to 15 users. Further, it lacks time-tracking features and advanced project timelines, which can be essential when it comes to billing and sticking to schedules. Even though Asana lacks some features we could find useful (live chat, for instance), it’s well integrated with other apps that can quickly solve this problem. For example, Asana works perfectly with Slack, which enables teams to discuss project-related things, or with Harvest, which can successfully track time spent on specific projects.
At Endertech we use Jira as our primary tool for project management. We are a software development shop and Jira was specifically designed for our purposes, though it can be used for nearly any kind of project.
Jira is great because of how powerful and flexible it is. You can literally design your task cards in any way you can imagine. Jira provides a familiar column-based workflow management screen (similar to Trello), where you can manage in both Agile / Scrum and Kanban moswal.
Finally, Jira’s API allows you to integrate it with any 3rd party apps. So for instance at Endertech, we are able to integrate time booked on Jira issues with our accounting and payroll systems within QuickBooks Online.
For business teams that look for simple, efficient and cost effective solutions to manage their (Agile) projects, I highly recommend Trello. It’s easy to setup and use.
Jira is the best solution for software development projects enabling teams to easily create user stories, planning sprints, and distributing tasks across teams.
Confluence is a great addition to Jira and a great tool for project managers, product owners and team leads to document common specifications by Business Analysts, designers, information architects, etc.
Monday.com is a great way to keep all of your projects organized down to the finite details. You can break it down into the individual steps of the project and assign them to different team members, as well as set deadlines and alerts. Another great feature is dependencies – where you can make it so one task relies on another task to be completed in order for the project to move forward. Dependencies help when a timeline changes – since the tasks are connected, you only have to change one due date and the others fall in line. Monday.com is also set up with integrations for G Suite and Slack, among many other platforms, which is very helpful.
Slack is great for internal communication. Being able to organize your conversations into specific topic channels does wonders for keeping team members, and projects, organized. I like to think of Slack as a replacement for verbal conversations – with the added benefit that you can use the search tool to go back and find particular parts of a conversation instead of having to remember it verbatim (which we all know is not reliable!).
✓ G Suite
G Suite has quite a few features that help get projects off the ground. Google Docs are a great place to get started – note taking, drafts, etc. Team members have the option of shared ownership so edits can all happen in the Doc, or notes can be placed on specific sections, which show up to the side of the Doc, so collaboration is simple. Google Sheets are great when there is a lot of data to display in spreadsheet format. Google Slides make bigger presentations easy to create and easy to share. Google Calendar is best for scheduling meetings and/or deadlines, and with Google Hangouts – you can easily add a video chat option. The Google Drive is a great place to keep all your Doc, Sheets, Slides, Photos, Videos and other assets stored and organized. Overall, G Suite has tons of functionality to keep your projects flowing.
I’ve found that using a project management tool like Asana can do wonders for staying organized – especially with a remote team.. Asana allows you to break down specific tasks into various subtasks, which can really help workers manage their time better.
For example, within a given article assignment task, we have tons of subtasks breaking down the research portion, the writing, the creation of the first draft, finding relevant images, etc. Team members need to check off the subtasks before the next task is unlocked, and each task and subtask can have a deadline.
Managers can easily use Asana to search for any tasks or subtasks that are past their due date. This makes it incredibly easy to see exactly where team members are struggling to stay on target and where they may need a bit of hand-holding or extra help until they get up to speed.
Asana also lets you create various task dependencies, and have different members notified when certain tasks are completed. This allows your whole system to work smoothly and connect multiple team members without resulting in a stuffed inbox!
I have found the use of project management tools to be effective in my workplace. As a company, one of the project management tools we use is FunctionFox. This one in particular helps with the invoicing side of the business.
Wrike is a budget tracking tool that is used to keep track of spending and is also helpful with real time productivity reports. Having this keeps us up to date with the company’s productivity. Easy Projects has a customizable dashboard with an employee time tracker, letting us know where everyone is if we need to reach them.
Monday.com helps us manage our team’s work visually and allows us to track the status of multiple projects. It has also a central work hub, allowing for us to keep an eye on workflow from our own PCs. Pipedrive has a timeline view which is useful for knowing where progress was made and has some sales related features too.
✓ Zoho Projects
Zoho Projects is a complete solution for projectmanagement in any workspace. This online tool is capable of planning, trackingand collaboration on any project. It has plenty of useful features withextensive integrating capacity.
This tool allows splitting complex projectsinto manageable units for convenience of the users. It provides numerous chartsand reports for basic and advanced analytics and integrates with Google Apps.Zoho’s efficient file management system allows easy exchange of all files and itscollaboration feature sets up a smooth network between the users including theremote ones.
In addition to its trial plan for one project, Zoho comes at $20for 20 projects and $100 for unlimited projects.
nTask is probably the most versatile project managementdigital tool presently available. This software is an all in one solution for asingle user, small team or a corporate house. It is capable of creating, assigningand tracking different tasks of a project by its very efficient task managementfeatures. It sets due dates, priorities and show statuses to keep the usersalways updated.
nTask can manage all your meetings by fixing agenda andtracking follow up actions while reviews meeting minutes. It’s issue managementfeature finds the issues with different tasks, prioritizes issues, tracks themand resolves them in time.
nTask’s risk matrix identifies and analyses potentialrisk factors of your project and provides an effective mitigation strategy forthem. It’s basic version is free and pro version starts at $1 per user.
At Chanty, we use Jira for project management. We started using it in our development team to track progress with developing new features and solving bugs. Over time, we started using it in our marketing and sales departments as well and it’s proven itself as a versatile, useful tool, no matter what department you’re in.
The thing that we appreciate the most is that it can be robust, helping our developers track issues, create workflows and advanced reports and much more. At the same time, we can use it for simple task management in our marketing team, when we need to create a new blog post or a social media graphic. Overall, you can use it no matter the department or the size of your team.
If you want something lightweight and super-easy to use, I suggest Trello. It has everything you need, it’s very intuitive and it looks great and perhaps the best of all, you can do some amazing stuff with the free version of the app.
Jira is a very capable project management tool which allows development and testing team to perform their tasks in a better way. Jira allow ease in planning, tracking and releasing or upgrading any software. Jira support many agile methodologies like: scrum boards. Jira provides task management features with workflows. In jira you can collaborates features for all the different issues. It has features like notifications, file sharing and messaging. Sprint planning in Jira is very easy. Jira has massive library of native interations for time tracking, test management,CRM, reporting and code review.
It is a cloud based project management tool. It helps different individuals and collaborates in a better way. Trello provides easy platforms for managing tasks. Trello enables you to invite any number of people to share on the same board. Trello offers flexibility and has visual Kanban task management platform. Trello has native application and integration libraries.
Notion is an all in one project management tool where you write plan, collaborate and get task organized within your team. With help of notion projects become easier to track and manage so that you no longer dependent on different tools to stay organized.
We, the members of Pulno team, use Asana. For those of you who don’t know it, Asana is a project management app where you can also store files. What we like the most about it is that we can create separate tasks and assign them to multiple team members. There will be one person “responsible” but others may view, comment and collaborate as well. You can set the end task date as you please (with a built-in calendar) making it a one-time task or a repetitive. Again, the frequency of repetition is up to the user.
You don’t have to keep a close eye on the projects (you can though as everything is super easy to review in the dashboard) because notification of any updates made in the tasks will come to your mailbox.
On top of that, Asana is an application that is easy to use and nice to look at.
Asana is a work management tool designed to help teams know who’s doing what by when. Using the web or mobile apps, teams can communicate, collaborate, and organize all of their work. It combines elements of project management, file storage, and collaboration and helps to manage projects across a team without email. I like asana as is its free for a small team, we can assign task to a team and they will get the notification. Once a task is completed I can get reports and all.
Kanban Tool gives you incredible clarity and visibility of the project’s progress. You can use Kanban cards, colors, swimlanes, tags and due dates to compose work on Kanban board. It makes it easy to analyze and constantly improve your process to increase business efficiency.
Very practical, with constant updates to improve the user experience. I have loved working with this tool, they keep their desktop and mobile version updated, and they always listen to users when they implement changes. great help for those who always have ordered their workload and collaborate with different people to carry out projects.
I use multiple project management tools.
For my personal to-do list and consulting projects, I use Trello. It’s set up in a Kanban board style and allows me to sort projects based on what’s assigned, completed and so forth. Using Trello feels a bit like playing solitaire in that you drag and drop your “project” cards into different columns based on the status. It’s very intuitive and great for those managing collaborative team projects like building a website or planning a wedding.
While larger corporations tend to use tools like Microsoft Project, I find that Insightly, which offers a free plan, is a great alternative. It lets you track company data, projects, workflow, contact, attachments and more. It has an outdated spreadsheet-like feel, but it gets the job done and offers plenty of customization tools. Insightly can work as a sales pipeline as well as a contact management system.
I also use Asana with one client. I like how it offers multiple project views and provides security so that each department can have its own projects. It’s also easy to assign tasks to team members. It takes a bit longer to master Asana than Trello, but seasoned project managers may prefer it’s more traditional features like Gantt and Pert charts.
Project Management FAQ
What are the benefits of using a project management tool?
Project management tools can help you to effectively organize your team’s workload. It makes it easier to manage projects and tasks which can lead to higher productivity and better outcome of your project.
What is the best project management tool?
Our expert voted for Asana, Trello and Jira. See our article for the full list.
What are the key features of a PM tool?
Project process tracking. Team collaboration. Task prioritizing.
Can I use my PM software as a collaboration tool?
Most likely. Good project management software will also act as a team collaboration tool.