Are you looking for the best video conferencing software to use for your business?
Video conferencing can be a great option for teams that are working off-site. With a push on a button, it’s like all team members are located in the same room making it easy to hold online meetings, internally or even with clients.
We have reached out to 42 experts and ask them the question: which video conferencing software would you recommend others to use and why?
Let’s have a look at the software they recommend you to use.
Top Video Conference Tools 2023
1. Zoom (24 votes)
Zoom is the leader in modern enterprise video communications. It’s an easy, reliable cloud platform for video and audio conferencing, collaboration, chat, and webinars. Their free plan can host meetings with up to 100 participants.
2. Google Meet (10 votes)
Google Meet (formerly Google Hangouts) is a communication software developed by Google. Google Meet has a seamless integration with all other Google products, like Google Calendar. Making it very easy to send out meeting invites to all participants.
3. Skype (6 votes)
Skype is software that enables millions of individuals and businesses to make free one-to-one video and voice, as well as group calls. For video conferencing with multiple participants, Skype used to offer Skype for Business. However, this has been to the Microsoft Teams product.
3. GoToMeeting (6 votes)
GoToMeeting is a product of LogMeIn. It is a web-hosted service for online meetings, desktop sharing and video conferencing. It is a high-end software focussed primarily on businesses and large enterprises.
3. Slack (6 votes)
Slack offers communication and tools, all in one place, so that remote teams will stay productive no matter where they’re coming from. Teamwork in Slack happens in channels (a single place for messaging, tools and files) helping everyone save time and collaborate together.
6. UberConference (3 votes)
UberConference offers a free package for up to 10 participants. With robust features and an intuitive and user-friendly interface, UberConference is an amazing software for web conferencing and online meetings.
7. Microsoft Teams (2 votes)
Microsoft® Teams has replaced Skype for Business Online as Microsoft’s professional online meeting solution. Microsoft Teams combines instant messaging, video conferencing, calling, and document collaboration into a single, integrated app – and enables exciting new ways of working.
Video conferencing software helps you to conduct live meetings while the participants are not in the same room together. To find the best video conference tool for you to use, you want to consider a few things.
First, how many participants need to be in the digital room together? Some tools are using limits. For example, the free version of Zoom allows you to hold meetings for up to 100 participants.
Second, you want to consider how long your meetings will last. Some software might have a time limit, meaning that if you’d want to extend this you will have to upgrade to a more expensive package. Doesn’t necessarily have to be an issue, but you might want to consider this.
Third, have a think about how you want to conduct a meeting. Do you just need audio, video and screen sharing? Great, all video conference software are likely to be able to accommodate you. However, if you want to add things like reporting, video recording, personal branding etc. you might want to consider using a more advanced option.
And lastly, keep in mind the user-friendliness of the software. If you’re using a video conferencing software for team collaboration with the same people that’s fine. People will get used to the software quite easily. However, if you are holding webinars and invite new people constantly you might miss out if the software turns out to be hard to use.
Read What The Experts Said
Find out what each expert had to say about their favorite software. Select the software from the list below.
My personal favorite option for video conferencing is Zoom.
I would personally recommend this option over others because of it’s high-functionality and vast array of features. Even with the software’s many capabilities, it’s very easy to use, and doesn’t require a lot of know-how for many people to be able to operate it. Plus, it doesn’t hurt that Zoom is priced very reasonably, and even has a powerful free option available depending on your team’s needs.
In light of COVID-19 and the need to work remotely, we are using Zoom so that people are able to share their fun experiences of working from home daily. We are sharing what our work stations look like, discussing workout routines we are doing, talking about the music we’re listening to, and so on. We’ve started doing virtual happy hours as well and they’ve been a big hit! In addition, there are plans for a Zoom morning workout routine hosted by team members. Zoom is super easy to use, and the cost is very low.
Zoom is our go-to video conferencing platform where we hold our weekly meetings, thinking about ideas, dogfooding, and many more. But we’ve realized that Zoom probably wouldn’t work well for certain things that’s why we have Screen.io.
Screen.io is a screen sharing platform that is really great in collaborative working. So if we need to edit certain documents together as a team, work on a single code, or deliberate on a document at the same time, Screen.io is really handy in bringing all of us together to collaborate seamlessly.
It’s ideal for team meetings from home, allowing you to have more than 100 people connected at the same time. Additionally, meetings can be recorded to keep a record of what was discussed. I was able to teach my small Marketing class while I was in Orlando while my students were in Miami. I like how Zoom highlights the individuals who are speaking.
✓ Microsoft Teams
Is the Office 365 teamwork area that integrates individuals, content and tools to improve engagement and effectiveness. Teams work well Outlook which is convenient.
It is the old acquaintance of video calls and online calls, which allows connecting several people in digital communication. It is ideal for videoconferences or business meetings, which I’ve used in my IT Training and troubleshooting moments to help others out.
With our company and so many of our clients switching to remote work, it’s more important than ever to have a reliable video conference software for all-staff meetings, client presentations, and informal touchbases. Here’s what my company’s been using to stay in touch:
At Online Optimism, we use Slack every day to share deliverables, discuss client accounts, and chat informally. Fortunately, Slack supports video and audio calls, and we’ve found it to be the least buggy of the video conference software options we’ve tried. Slack is our go-to for quick calls, department meetings, and internal discussions.
Before moving to entirely remote work, we used UberConference regularly to power all of our client-facing phone calls. We’ve found that UberConference is best suited for situations where some parties are joining by telephone, or where there are a lot of call participants. We use UberConference for all-staff morning touchbases because it’s been the clearest when hosting conversations with more than ten people.. An added benefit is that our staff can use their work computers to call clients, instead of their personal phones.
✓ Google Meet
Google Hangouts is a free and convenient video conferencing service that we use for typical day-to-day meetings. It’s available for any organization that uses G Suite. My favorite thing about Google Hangouts is that every calendar invitation automatically includes a unique link that can be used for the video call. In addition, the software has all the major features that you need – the ability to add multiple people, screen sharing, mute audio, mute video and chat.
UberConference is another easy-to-use video conference tool that we use when participants do not all use G Suite. UberConference conveniently offers a free plan and a $15 per month plan that is still quite affordable. We’ve tested the $15 per month plan, which allows us to have calls with more than 10 people, conference with people outside the US, and automatically creates a transcription of the call. It also has useful integrations with tools like Slack and Hubspot.
✓ Google Meet
Integrated with my Google Calendar and GSuite apps. I don’t need to copy and paste to invite people in, and if you’re up to ten people, this is a great free solution.
Slack’s video conferencing is my go-to for talking to my team. It’s right at my fingertips and let’s us connect immediately. It can be used for voice or video, and I like the options to annotate the screen if screensharing.
While so many people are trying to Zoom to check on on family, WhatsApp has free video calls and you can have multiple people chatting at once. I’ve been chatting to friends around the world on WhatsApp. For many people, it might be easier to use and relate to than installing another app or relying on the computer to connect.
As a completely remote team, at Summit Digital Marketing, we rely heavily on video conference software to facilitate us in meeting together as a team as well as with our clients. Our preferred video conferencing service is Zoom, which allows us to regularly host video meetings. Some of the features that we love about Zoom are: the capacity to host a large number of people in every call; the ability for every participant to share their computer screen with the other participants; the ability to record every meeting; the chat feature, and so much more! We are very happy with our experience using Zoom and would definitely recommend it to others.
I use and would recommend Zoom for any individual in need of video conferencing software. This is an easy to use (and free!) video conferencing software platform. You can join in meetings and host them, inviting remote work individuals from across the country to be present and get in some much needed face time (or audio time) as we all work remote during COVID-19. Best of all, you can download it on your laptop, tablet, or phone so you have access everywhere you go.
Working remotely can be a challenge for many people and to overcome that, at Atlis Motor Vehicles I recommended that we use 2 tools for video conferencing, one for internal communication and one for external communication.
✓ Microsoft Teams
For internal communication, I recommend using Microsoft Teams. Most businesses have access to it as part of the Microsoft Office suite that they have already paid for. It allows departments and teams to interact as though the are sitting right across from one another.
At Atlis, we go into a “Team Meeting Room” each day and everyone is there on video. We chat with one another and throughout the day we go in and out of that “room” as we would if we were in the office. All other internal meetings are held on Microsoft Teams as well. Teams allows us to chat, send gif, videos and files.
Also, the mobile app is just as effective as the desktop app. You can make and receive video calls on the go.
For external meetings, we use MeetFox. It is a great tool that allows people to have a unique URL that they can give to people to schedule meetings. This has been an awesome way for us to keep moving forward with our hiring even though we can’t meet with people in person.
With MeetFox, I can send someone my link and they can schedule a meeting with me at a time that I’m available. It syncs with Microsoft Outlook so there aren’t any scheduling mistakes. You can even set up different types of meetings with different levels of availability.
For example, if you want to always be available for supplier meetings, you can set up a unique URL for those meetings with full availability, but have a different URL set up for interviews that may have more limited availability.
Travis James Fell
Zoom is a breeze to set up and use. Somehow, Zoom has mastered using the computer audio and microphone option with my iPhone earbuds, while other vendors play sound out the laptop speakers or do not recognize my microphone. Finally, I love Zoom’s “background image” feature.. It literally looks like I’m participating from a golf course, which encourages me because all the local courses are closed.
Skype is also easy to use and I like the integration with the internal chat platform. This makes it easy to talk with anyone in my company on an as-needed basis and not have to set up a call in a 3rd party application. Skype’s screen sharing is a snap.
My preferred video conference software is Zoom. Following are two simple,yet powerful Zoom tools I use to enhance my virtual meetings and training:
#1 – Screen Sharing: Adult learners have limited attention spans and a variety of learning styles. Even if you are an excellent speaker, there are a lot of things competing for your audiences’ attention in the virtual learning environment. Use the screen sharing tool to share relevant documents, slides and images while presenting and maintain your audience’s attention.
#2 – Participant Feedback: Zoom’s participant feedback tool allows presenters to receive non-verbal feedback from meeting attendees. This feature is particularly useful for quick check ins. Simply ask participants to give a thumbs up if they are ready to proceed or select the raise hand, if they have questions. The coffee cup icon is great to use before taking breaks and the check mark or thumbs up can be used to indicate they are ready to resume the meeting. Lastly, the applause icon works well to praise presenters and colleagues for a successful meeting.
As someone who works in a fully remote company, video conferencing tools are vital to our communications and operations. While we’ve tried several platforms over the years, Zoom is perfect for our needs due to its ease of use and short learning curve. It also offers an intuitive and feature-rich platform to handle video conferencing needs for teams of all sizes. If you have remote teams operating in different time zones (as we do), Zoom offers a simple and shareable recording option to get recorded meetings into the hands of those who may not have been able to attend meetings live.
As we are consulting with many farmers, brands and manufacturers at this challenging time, we are finding many digital tools to become more valuable than before. The planting season is upon us and we must stay connected.
The three tools we use most are: GoToMeeting, Google Hangouts and Skype video calling and messaging.
GoToMeeting has a great presentation platform and a very nice UX to be able to navigate. Very presenter friendly.
✓ Google Meet
We like Google Hangouts for smaller presentations and conferences. The functionality is good for small work teams that need to share with each other and it, naturally, works with the wide world of Google products.
The usage of Skype is great for our work teams because we can chat in designated “rooms” by department or even by project. We can easily share files, chat and keep up with each other but also jump on a quick group call if need be.
Over these past few weeks, we’ve been using them interchangeably and for multiple purposes. We had a hemp summit in Missouri that we quickly changed to a 4 part web series. For us, it is most important to be able to reach everyone in the Hempton family of partners but also keep in communication with the American farmers who need to be able to have comprehensive assistance with this highly-regulated crop.
I prefer to use Zoom for daily video meetings with my team and clients. It is simple to use, and no one has issues using the product on the receiving end of an invite. Zoom has a Stable video conference calling for many people and has the ability to include people via phone calls. The call quality of the Zoom is excellent without interference and drops. Screen sharing option is a great feature as we need this all the time for client calls. It is also great if someone can’t make a meeting because you can record your call and can share it later with the group members.
Sometimes I also use Goto Meeting for training, virtual meeting with clients, and with the employees of my law firm. It is a mobile-friendly audio and video conferencing as well as screen sharing. Goto Meeting is an easy to use foolproof interface that allows participants to set up and communicate meeting details easily. It is perfect for a large team that need to be able to have a consistent forum to offer to clients to connect. But sometimes it need to be updated before starting a video conference.
✓ Google Meet
Our favorite tool right now is quite simply Google Meets. While it doesn’t have the bells and whistles of the likes of competitors like Zoom or Skype, it’s that very simplicity that sets it apart in my opinion. There’s no need to install any additional software or plugins, all that is required is a link to get started and the connection quality is excellent.
In addition to this, it’s integration with Google calendar makes this an extremely powerful tool for productivity if you are using Gsuite in your business. As soon as a new appointment is made within Google calendar, a Google Meet link is automatically generated meaning all those invited have the information ready in their calendars without needing to go back and forth with links!
My top recommendation would be Zoom. It is able to handle the 50 or so people simultaneously on a video call without hiccups. It’s smooth, fast and is the one with the least issues based on my experience.
My second recommendation would be Skype. It’s the best free alternative. But, it doesn’t handle multiple attendees well. For less than 10 people it should be fine.
✓ Google Meet
Third would be Google Meet or Google Hangouts. Not the best quality, but would still recommend because it’s browser based and wouldn’t require you to install any additional software on your computer.
✓ Google Meet
The video conferencing tool we use at my workplace is Google Hangouts Meet. For anyone whose business email is powered by Google – or uses any other Google services that require a company login – I can highly recommend it over other software.
The main reason why is because you don’t need to download any software if you’re using a PC or laptop. Instead, you just log in using your Google account. Most other video conferencing software requires you to install apps or software for your computer (or at least the person who sets the meeting does). This can be a bit confusing if you often communicate with businesses or customers outside your workplace, as they may have different software installed. With Google Hangouts Meet, you can quickly set up a meeting, invite others using a simple code, and then enjoy the meeting through your browser.
It’s true that to use Google Hangouts Meet on mobile, you need to download the app. However, most conduct work video conferencing via computers so this is often not an issue.
I love the app for several reasons. The first is that it’s very easy to use due to its intuitive interface. Also, it can be used for large conference calls involving more than a hundred people. In addition, Zoom is quite stable and reliable and does not compromise the quality of its calls, as it offers HD quality video.
My company uses Zoom not just for video chat, but also to exchange files in a fast and secure manner. I really like the fact that the app perfectly syncs with Google Calendar. It’s handy.
Zoom Meeting is available for both desktop and mobile devices. Although I use it primarily on my computer, on a few occasions I have had to open it on my phone. The quality of the call was surprisingly good. The app is surprisingly robust when chatting with fewer people.
✓ GoTo Meeting
One of the most underrated options for video conferencing is GoToMeeting.
They fail to get noteworthy attention nowadays. That’s mostly due to their conservative approach with their marketing and advertising, which doesn’t appeal much to the “internet marketer” millennial crowd anymore.
The great part about GoToMeeting though, is that it has a much broader appeal across the board. GoToMeeting is used by entry level customer service reps in call centers, to engineering departments, all the way to regional sales directors, to marketers, and more. And it’s actually much more user-friendly to those in the 55+ age range as well.
GoToMeeting might not work for every business out there though. And of course, you’ll want to keep options open, and get the opinions of team members and clients as well.
The most flexible choice we’ve seen is the new video conferencing feature from phone.com. Originally, Phone.com has been a top choice for VOIP phone services for small and medium sized businesses. Recently, phone.com launched video conferencing software, which also integrates with their core “feature-rich” VOIP services as well. And as you can tell, this potentially offers a more flexible and seamless experience overall for you, and your team as well.
Additionally, the phone.com video interface is one of the most visually appealing ones around today.
Zoom (zoom.us) is the perfect video conference platform.
Both for meetings of two participants and larger videoconferences, with up to 25 people. Zoom stores complete recordings of meetings in the cloud that can then be sent automatically by email. It also supports all operating systems and technologies such as Windows, Mac, iOS, Android, BlackBerry, Linux, Zoom Rooms and H.323 / SIP
Another interesting feature is to be able to integrate with Google Calendar and add the meeting links to invites automatically that are created directly in your calendar!
We have found Zoom to be our favorite tool for video conferencing. For some, video conferencing is not really essential to their business. For us it is absolutely essential – getting the right platform was not optional.
We like Zoom for several reasons, but at the top of our list are these:
– Zoom rarely crashes.
– The video quality is consistently high.
– It is very easy to use, even for technophobes.
If you are going to teach a class online, time is of the essence, so you can’t afford to use a platform that is constantly crashing or buggy – or one that people spend 15 minutes of class time trying to figure out how to use. We have students of all ages and walks of life. Some of our students are very tech savvy and others not so much. Zoom, fortunately, is very easy to use, and even technophobes learn to navigate without much difficulty.
At Knowmad, we’ve been using Zoom Meetings for a little over six-months. We switched to Zoom when previous video conferencing tool outgrew our team; Zoom can handle multiple users under one account and offers plenty of growth plans. We selected Zoom over competitors due to the ease-of-use for our clients and collaboration tools. During a meeting, we don’t have to fumble with controls for sharing our screen. As members of a shared account, anyone on the team can begin screen sharing with the click of a button. Other software options require clunky ‘Pass the Presenter’ features that require acceptance clicks from other users. With Zoom, the recording option is awesome for client onboarding; we can record the meeting for team members who are unable to attend and use the recording as a reference for future planning.
I also use Uberconference if I need to have a mobile meeting. Zoom supports mobile conferencing but I’ve been using Uberconference for a while as a personal tool and it’s super easy to use on my phone.
For working one to one we love FaceTime, it’s simple, it works, and as a Mac, iPhone, and iPad, based team we always have access to it wherever we are. This is important since it removes the need to set up a meeting for a time when we’re back at our desks, or to cut out video for a phone call if it’s urgent; instead when we need to talk we default to FaceTime and that makes communication easier, and faster, and more human.
When it comes to meetings with multiple participants, we default to Slack. With the paid tier we have access to group video calling and screen sharing. We live in slack for incidental chitchat throughout the day so it’s a natural space for us, but with the combination of video calling and screen sharing it’s a great way for us to all collaborate together no matter where we are in the world.
Zoom is a great tool, and something that fits the companies workflow really well. The software allows for people to share their screen, so we can still get work done and help each other even though we are not stood at each other’s desk. You can record meetings, which is even better, as if someone does have to miss out on one we can always have a copy for them to get to at another time. While the world we have been thrown into is not ideal, using something like Zoom makes us not feel so alone, and allows for the company to continue, even thrive, in these new unprecedented times.
✓ Google Meet
The classic. It’s robust, dependable and free. The only cons are that file sharing is not great and connecting some (non Google) accounts can be tricky. There is no ‘waiting room’ if you sign in early.
Zoom is very robust and easily accessible, but only recommend pro as free runs out after 40min. Other than that is a great app.
Mixed feelings. No installation required. With larger groups I have had some connection issues I will probably stick to Zoom or Hangouts.
We’ve used Slack for our internal communications for years, and now that the team is working remotely, we’re also using it for video conferencing. Slack was a great choice for us because it easily integrates with 3rd party tools, and it’s really easy to use.
We’ve also been very impressed by the call quality, which is absolutely essential – especially when we have several users on the call.It’s also pretty cost effective, with comparatively low rates per user, and even a free tier available that still has a lot of great features.
✓ Google Meet
Google hangouts and skype are the two used in our company. Google is like second nature for us so using hangouts is convenient. Everyone has a Gmail account so onboarding and getting along with new team members is not an issue. Google Hangouts allows connecting with 30 people simultaneously, along with screen sharing and chat during the video call.
Skype is useful also, but if you have to connect with fewer people(i.e. 10 people). It allows HD video call, location sharing and screen sharing making the overall experience quite seamless.
Zoom seems to be holding up the best with incredible bandwidth demands right now.
Zoom is becoming a favorite because it has some great features like Touch up my Appearance and a control panel that is easy to use. It also does much better for audio-only conference calls than it used to. It is a leaner, lighter interface, so works well for many users.
Webex is worth considering as well. It has been around since 1995 and is owned by Cisco, so it is not going anywhere. For people who are actually collaborating together on a project, and working while they are in their video meeting, Webex has a nice feature of being able to transfer files to each other during the meeting.
Webex also supports more people per call on its basic plan — up to 500. So if part of your virtual meeting strategy is broad group discussions with your entire company, Webex might get the nod.
The third option that belongs with Zoom and Webex is GoToMeeting. GTM is a reliable product for both conference calls and video conferences. Its free plan can accommodate up to 3 people, so if you just need to occasionally collaborate with 1-2 others, this may be a great and economical option. Its paid plans are excellent, too.
✓ Google Meet
Google Meet is the video conference software which we use on a daily basis and recommend. We love it because it’s perfect for remote workers. You don’t have to install any program since it’s a cloud. Another thing which makes our work more comfortable is that it never cuts out, so we always run smooth conversations with our clients.
The next feature which makes it a perfect tool is the possibility to integrate with the Google Suite, for instance, with the calendar so you can easily see all your upcoming chats with the list of participants and join them directly from the calendar.
Our team recommends Google Meet also because of no restrictions: no maximum time of sessions, no dropping calls, and zero problems.
For video conferencing, I only use Skype and Zoom.
I use Skype because it can be used for business conferencing for up to 250 people. It is compatible with MS Office and can be integrated with many business apps.
Aside from this, it’s incredibly flexible in terms of pricing. It is considered to be the most inexpensive provider of VoIP services. Lastly, it’s has a lot of different communications channels that boost productivity, encourages collaboration, and invites ideas and innovations.
I like zoom mainly because of its high-quality audio, video, and screen sharing capabilities. It has a webinar functionality which can cater up to 100 interactive video participants.
Another great feature of Zoom is its group collaboration functionality. You can create groups that can send text, image, or audio files to members of the group. Its ease of use is comparable to no other software in the market right now. Anyone can be an expert when using Zoom. And the best part, I like to use Zoom to record tutorial videos that I can easily share to my group.
I use Zoom on a regular basis because of the following features:
Screen sharing capabilities, virtual backgrounds, and admin controls to mute/unmute other members on the call.
The screen share is extremely helpful when I’m showing things on my desktop or need to walk a client through something. The virtual backgrounds are helpful if you use a simple green screen or background. Instead of a blank wall that looks like I’m in a phone booth, I can upload photos or use templates like an office building.
A major perk is being able to mute/unmute other members on the call as an administrator. Hardly anything as annoying as somebody not muting themselves while eating, getting a phone call or chatting with people around them while you’re trying to give a presentation.
Great product, fairly easy to use and set-up. Fairly cheap, and is good for large conference calls of up to 3000+ people. If you are planning an e-conference or town hall for a large business, I’d use this.
✓ Google Meet
Great for 1-on-1s, stand-ups and small team meetings. However, I’ve found technical issues once and a while with different computers and syncing meeting rooms. Also, very unstable if you have 100+ people.
Great software all around, can really be expensive but I believe they’re the pinnacle of online meeting software. You can really customize your meeting rooms, schedules and have a number of settings like allowing passwords, automatic hosting and easy recording set-ups. Good for large conferences and small teams / 1-on-1s.
I use multiple tools, both as a teleworker and as an independent consultant.
GoToMeeting is my personal favorite. That’s because it provides controls that allow me to manage a remote session, such as a webinar myself, without the use of an administrator as many of the larger more costly tools require.
However, Zoom is the one I use the most. That’s because it’s free for one-on-one meetings and allows group calls with up to three people free for 40 minutes. Like GoToMeeting, Zoom allows me to screen share applications. I use it when conducting one-on-one meetings as seeing one another’s faces helps create connection and trust. I also use it when conducting live training sessions, as I can see the participant’s reactions as they view my presentation deck live on the screen.
The sleeper in my opinion in #Slack. Many firms have adopted collaborative online tools like Slack and I’ve used Slack channels for project and team collaboration across a few firms. However, Slack has a phone/video conference option as well that for some reason I feel people aren’t aware of. (Perhaps Slack needs to increase user awareness of it’s free video conference tools). If you’re already using Slack in your firm (or if you want to set up a free account for your family), all you have to do is choose the icon that looks like a phone, and voila — free face-to-face one-on-one video conference with your co-worker!
I’d recommend ClickMeeting as it is a competent video conferencing solution for small businesses. I like it because it is simple to use and nicely priced. Plus, they offer a free trial as well and you don’t need any credit card to use it. You can start at $25 per month for two presenters and 25 attendees, and opt for their $165 per month plan for four presenters and 5,000 attendees. The best part about this tool is that you can use webcams at the same time you’re sharing your screen or using whiteboard tools; up to four webcams can be active per meeting.